SopiSafe
How it works

SopiSafe sits above your stack Not inside it

Here's what happens, step by step. No mystery. SopiSafe doesn't replace your ERP or accounting system. It sits next to them. It reads what they already produce. It asks one question they don't: is this what we agreed to?
See the process
The process

How the audit works

Four steps. Ten days. Evidence you can act on.
01

Connect

You send us the stuff you've already got. Invoices (PDFs are fine). Contracts. Whatever your ERP exports. We read it. No access to your systems. We see what you show us, nothing more.

02

Compare

Every recurring invoice is matched line-by-line against what you agreed: rates, discounts, seat caps, renewal dates. We run 80+ checks across eight drift patterns. This is where the discrepancies appear.

03

Evidence

Drift is scored by financial impact and risk. Every source document — contract clause, order form, invoice line — is attached. A finding stands on its own. No interpretation required. No guessing.

04

Recover

Draft supplier queries and recovery claims are prepared for your review. You decide what to send, when to send it, how to follow up. We never contact your suppliers. That's not our call to make.

What you send us

Start with what you have.

PDFs are fine. Spreadsheets are fine. The more complete, the sharper the findings — but we've started audits with just invoice PDFs and a contract folder.
Invoice PDFs
Contract PDFs
Order forms
Vendor records
ERP exports
Accounting exports
e-invoice files
Credit notes
Cost center mapping
The 10-day timeline

Fixed scope. Clear milestones. You review before we conclude.

1
Days 0–1

Ingest & scope

You upload invoices, contracts, and vendor data. We confirm scope and data quality, flag anything missing. Kick-off call with your finance team.

2
Days 2–6

Match & detect

Contract-to-invoice matching runs across your supplier base. Every invoice line checked against agreed terms. Discrepancies flagged and scored by impact.

3
Days 7–9

Evidence & rank

Findings reviewed and validated. Ranked by recovery potential. Source documents attached. You review draft queries before they're finalised.

4
Day 10

Readout & handoff

Executive summary and findings readout with your finance team. Download evidence packets and recovery draft queries. Ready to send.

Scope

We read. We don't touch

WHAT WE DO
Read your invoice and contract data
Match every invoice line to agreed terms
Score discrepancies by financial impact
Attach source documents to every finding
Prepare recovery query drafts for your review
WHAT WE DON'T DO
Replace your ERP or accounting system
Contact suppliers on your behalf
Post transactions or approve invoices
Process payments or move money
Make decisions for your team
Before we begin

What you need. What helps. What's not required.

Just make sure you can export or share these four things.

Invoice data

Invoices and credit notes from the last 12–24 months, in PDF or raw export format.

Contract records

Contract PDFs, order forms, and signed SOWs for your active suppliers.

Vendor master

Your vendor list with payment terms, approved rates, and contact info.

ERP or accounting access

Export capability from your accounting system (Xero, Visma, SAP, etc.) or AP tool.

Questions

Good to know

Never. SopiSafe prepares supplier queries and recovery claims as drafts. Every decision — and all communication — stays with your team.

Start with what you have. PDFs of invoices and contracts work. The more complete your data (ERP exports, vendor master, 24 months history), the sharper the findings.

Yes. SopiSafe doesn't replace your ERP, accounting system, or AP tool. It reads data from them. You keep using your existing stack.

For audit customers: deleted 90 days after your contract ends, on request. For Continuous Control customers: encrypted, isolated, audit-trailed, multi-tenant.

Audit fee is fixed, but credited toward Continuous Control if you move to a subscription. We commit to finding drift if it exists.

Every finding includes full evidence: the contract term, the invoice line, the calculation, and source documents. You review before sending anything to suppliers.

Find every euro they owe you.

Start the free pilot and see how much we can help you recover.
See how it works